1.1 Advanced Search
The normal Search feature is good if your intended search is easily identified, for example, you want to search for an Employee that you know his/her name or Employee Number. Then a simple Search will be able to find the Employee. However, what if you want to find Employees who are at Job Grade 3 and above, and NOT retiring in June 2012
With such specific criteria, it will take ages to find what you want using the normal Search function. This is where Advanced Search will come in handy.
Click on the 'Advanced Search' button.
You will be presented with the screen as below:
The concept of Advanced Search is that it allows you to include different conditions for search in order to help you to find what you what fast. We will use the example above to demonstrate how Advanced Search can help you to improve work efficiency. Assuming your manager wants you to provide a list of Employee that fulfill all the conditions below:
- Job Grade 3 and above
- Who is NOT retiring in June 2012?
First, you need to choose the right Category. We will start with Job Grade, from the drop-down list, choose, Job Grade
Then set the Condition to 'Greater than' and enter value '3' in the column.
The above will set a condition that tells the system to search for those with Job Grade 3 and above.
Now we will move on to the second condition, namely 'who are NOT retiring in June 2014'
Similar to the above setting, you will choose the 'Date Retired' from the Category, then enter the Date Range in the column next to it.
Do not forget to set the Operator as 'AND'.
Click 'Search', and the search result is based on the 2 conditions that you have set here.
In this example, it clearly shows how Advanced Search can simplify your work. Go try it out with other combinations and criteria!
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