This section is guide you on how to migrate employee details and how
to verify employee details. After data migration is complete, there is a must
to have data verification process in place to check the accuracy of data.
iWoWHR provides different reports for data verification purpose.
How to migrate employee details?
Column Name |
Description |
Remarks |
EMPLOYEE
NUMBER |
Employee
Identified Number |
Compulsory.
(Refer Tips 1 to format column into text.) |
EMPLOYEE
NAME |
Employee
Name |
Compulsory. |
EMAIL
ADDRESS |
Employee
Email Address |
Compulsory
for ESS module and Optional for non-ESS module. |
IS
EMAIL ADDRESS VIRTUAL? |
Email
Address Valid for Email Sending? |
Compulsory.
Default as "N". If the email address stated is not the actual email
address, it shall be update as "Y" and alternate email shall be the
actual email address. |
ALTERNATE
EMAIL |
Alternate
Email Address |
Optional. |
FIRST
NAME |
First
Name of Employee |
Optional. |
MIDDLE
NAME |
Middle
Name of Employee |
Optional. |
LAST
NAME |
Surname
Name of Employee |
Optional. |
ASIAN
NAME |
Chinese
Name of Employee |
Optional. |
NICK
NAME |
Nick
Name of Employee |
Optional. |
NAME
TITLE |
Mr.,
Miss or Mrs. |
Optional. |
DATE
OF BIRTH |
Date
of Birth |
Compulsory.
Date format in dd/MMM/yyyy. (E.g: 14/Aug/1985) |
PLACE
OF BIRTH |
Birth
Place |
Optional. |
ORIGIN
COUNTRY DESCRIPTION |
Origin
Country From |
Optional.
Select from list. |
NEW
IC NUMBER |
New
IC Number |
Compulsory. |
OLD
IC NUMBER |
Old
IC Number |
Optional. |
IC
COLOR DESCRIPTION |
IC
Color |
Optional.
Select from list. |
IMMIGRATION
NUMBER |
Immigration
Number |
Optional. |
IMMIGRATION
EXPIRY DATE |
Immigration
Expiry Date |
Optional.
Date format in dd/MMM/yyyy. |
PASSPORT
NUMBER |
Passport
Number |
Optional. |
PASSPORT
EXPIRY DATE |
Passport
Expiry Date |
Optional.
Date format in dd/MMM/yyyy. |
GENDER
DESCRIPTION |
Employee
Gender |
Compulsory.
Select from list. |
RACE
DESCRIPTION |
Employee
Race |
Compulsory.
Select from list. |
BLOOD
TYPE |
Blood
Type |
Optional. |
TAX
BRANCH DESCRIPTION |
Employee
Register Under Which Tax Branch? |
Optional. |
EMPLOYEE
INCOME TAX NUMBER |
Employee
Income Tax Number |
Compulsory
for Payroll Module. Optional for others. |
TAX
COMPULSORY ID ENUM |
Employee
Income Tax Compulsory ID Type |
Compulsory
for Payroll Module. Select from list. |
EMPLOYEE
EPF NUMBER |
Employee
EPF Number |
Compulsory
for Payroll Module. Optional for others. |
EPF
COMPULSORY ID ENUM |
Employee
EPF Compulsory ID Type |
Compulsory
for Payroll Module. Select from list. |
EMPLOYEE
EPF INITIAL |
Employee
EPF Number Initial |
Optional. |
EMPLOYEE
SOCSO NUMBER |
Employee
Socso Number |
Compulsory
for Payroll Module. Optional for others. |
SOCSO
COMPULSORY ID ENUM |
Employee
Socso Compulsory ID Type. |
Compulsory
for Payroll Module. Select from list. Default as "New IC No". |
EMPLOYEE
SOCSO INITIAL |
Employee
Socso Number Initial |
Optional. |
EMPLOYEE
TABUNG HAJI NUMBER |
Employee
Tabung Haji Number |
Optional. |
NK
NUMBER |
|
Ignore
this column. |
EMPLOYEE
ASN NUMBER |
Employee
Amanah Saham Nasional Number |
Optional. |
COMPANY
INCOME TAX NUMBER |
|
Ignore. |
COMPANY
EPF NUMBER |
|
Ignore. |
COMPANY
SOCSO NUMBER |
|
Ignore. |
WORK
PASS NUMBER |
Work
Permit Number |
Optional. |
WORK
PASS EXPIRY DATE |
Work
Permit Expiry Date |
OptionalESS? |
|
Allow
Login As Employee? |
Default
as "Y". |
ROLE |
Define
the employee access role to the system. |
Compulsory. |
ESS
ACCESS EXPIRED DATE |
|
Ignore. |
ESS
EMPLOYEE ACCESS LEVEL CODE |
|
Ignore. |
Tips
2. It is allow to have multiple uploads as the system will overwrite the data with latest upload. |
How to verify employee details?