Firstly, you will need to create a 'Backpay Increment' Career Progression for the employees who will receive backpay increment. To do that, you may go to HRIS -> Employee List -> click 'Edit' on employee -> Create a new career progression record -> click 'Save'.

If the 'Backpay Increment' career progression is not in the list, you will need to go to HRIS -> HRIS Setup -> HR Description Setup -> click 'Create' to create new career progression description. A kind reminder that you will need to pick 'Back Pay' for the progression type else the system will not recognize the new career progression record as a back pay progression. Once the career progression type has been created, you can proceed in creating the employee career progression record.

Once the career progression record has been created, you will need to insert the employee backpay increment salary. To do that, you may go to Payroll -> Employee List -> click 'Edit' on employee -> go to Salary Setup tab -> select the latest career progression from the drop down list -> insert the new salary amount -> click Save.

(Note: You may use our Import/Export feature for the steps above to upload batch entry for all the employee new career progression)

Once all the steps above have been created, you may proceed to our Process Backpay Increment Wizard to begin the process. You may go to Payroll -> General > Process Back Increment Wizard.

You will land on the Step 1 of our Process Backpay Increment Wizard. You will need to select all the necessary information in order to run the Backpay Increment. For the 'Backpay Increment Period', you will need to select the effective month for Backpay Increment. For e.g, if all the employee career progression backpay is effective from August 2016, you will need to select August 2016 for this section.

Next, for the 'Back Pay Will Be Paid In' column, you will need to key in the information when will the Back Pay be paid. For e.g, if the back pay will be paid in September 2016 Backpay Month, you will need to select Month September 2016 from the drop down list.

In Step 2, it will show you all the employee list who receive backpay increment based on the information that you have selected in Step 1. Once you have verified all the information in Employee List, you may proceed to Step 3.

(Note: If you would like to split each individual pay items into different allowance, you will need create different allowance to cater to this scenario. To do this, you may go to Payroll -> Setup -> Payroll Setup -> Allowance/Deduction Setup -> Allowance tab -> click 'Create'. Once you have created the Allowance item, you will need to assign the newly created Allowance items to the Allowance Group. You will need to go Payroll -> Setup -> Payroll Setup -> Allowance/Deduction Setup -> Allowance Group tab -> click 'Edit' on Allowance Group -> assign the new Allowance items to selected list -> click 'Save'.)

In Step 4, it will show you all the configurations that you have selected and the system will save the page as a audit trail for future reference. You may click 'Process' to begin the Backpay Increment.

Once the process has been completed, you may click on 'View Back Increment Result' button to view the result of the Backpay process. It will show a detailed view of the backpay increment results as well as you may click the 'Details' button on each individual employee records to view the increment. Once you have verified all the amount in this backpay batch, you may click on 'Process In Payroll' button in order for the system to flow all the information to the Payroll module.