3.3 Setting Up Mail Server
In order for the System to send email, you will need to set up the Mail Server first. Basically telling the System which Email to use, setting the limits and the password.
Go to Home -> System Setup -> System Setup -> Mail Server Setup and you will see the screen below (but the details might not be the same):
You might need to get your IT department's help to provide some of the information here, for example the Mail Server name and Port Number.
Once you have the information, just enter it in the column.
Set the limit of Email Sent and Resent per day. You will need to consider the below:
- modules that you use because certain module will send more emails than others. For example, eLeave module will typically send more emails than eHRIS module
- Company policy, such as how many approval needed for Employee to apply Leave, submit Claim, et cetera. The more approvals needed, the more email the System will send
However, even if you send the wrong limit, you can always revise it as appropriate later.
This is the Email that you want the System to use and also the display name of the Email. For example, in this set up, the Email will be shown as sent from systems7@demogroup.com with the Email address of systems7@demogroup.com when the Employee receive the Email.
This is the Logon Information needed in order for the System to use the Mail Server.
Both Authentication and SSL are security features for online transactions. It is recommended to discuss with your IT department on this setup before you make any decision.
Click 'Save' to complete the setup.
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