3.15 How to Update EPF Group for Employee?

3.15 How to Update EPF Group for Employee?

The government had recently announced the minimum Employee Provident Fund (EPF) contribution by employees will be reduced by 4 % from 11 % to 7 %, with effective from 1 April 2020 to 31 December 2020.

Question(s)
How should I update the EPF Group for my employee who wished to contribute more than the Statutory Rate (7 %)?
(a) by individual (Step 2)
(b) by batch (Step 3)

Note(s) on EPF Group
1. "Default (Citizen)" - for employee who wished to contribute at Statutory Rate
EPF Contribution by Employee: 7 %
EPF Contribution by Employer: 13 %

2. "Optional EPF (EE' 11%, ER' 13%) - for employee who wished to contribute more than Statutory Rate
EPF Contribution by Employee: 11 %
EPF Contribution by Employer: 13 %

Solution(s):
Step 1: Create new Career Progression Description
HRIS > Description Setting > Career Progression Description Setting



Step 2: Update EPF group for employee by individual
Payroll > General Main > Employee List > Edit for affected employee
(a) Create New Career Progression



(b) Update EPF Group under Salary Setting



Step 3: Update EPF group for employee by batch
Payroll > General Main > Employee List > Edit for any employee
(a) Export the latest Career Progression Excel File



(b) Update Excel File
* Delete whoever is not applicable



(c) Import the Career Progression Excel File into system



Step 4: Verify the EPF contribution by employee (Optional)
Payroll > General Main > Employee List > Payment Year: 2020 April End Month
(a) EPF contribution by employee: 7 % (Without change in EPF group)



(b) EPF contribution by employee: 11 % (With change in EPF group)


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