3.1 Creating Application Reference Number
The purpose of using an Application Reference Number is to have a proper record, tracking and monitoring of certain activities, such as Leave Application, Appraisal, Feedback request, and many others.
To set up Application Reference Number, go to Home -> System Setup -> System Setup -> Application Reference No Setup
It will shows all the Application Reference Number that you have created earlier, or default that System has created.
To Create a new Application Reference Number, click the 'Create' button.
At 'Document Type', click the drop down list to choose any specific actions that you want to track. Here is full list of actions that's available from the drop down list:
Click on any one of the action, for example, Overtime Cancellation.
Choose the Prefix that you prefer for this Application Reference Number, and enter it in the column.
Decide the number length, in other words, how many digit for the Reference number here. In this example, we use OTC as the Prefix and decide to have 5 digit.
'Current Sequence Number' means the latest number for the Reference Number. If you want to enter any Remarks, you can do so at the 'Remark' column here.
Based on this setting, whenever an Employee cancel an Overtime Application, the System will keep track of it. The unique Reference Number for this action will start from OTC 00001.
Click 'Save' and you have just set up an Application Reference Number.
You can repeat the process above to create any other Application Reference Number that you wish.
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