2.1 Entitlement Formula

2.1 Entitlement Formula

Step 1 ,2 &3: Leave -> Leave Policy Setting -> Leave Entitlement Formula

This is where you can define how the Employee will earn their leave. 
 

The Screen will look as below.




 Leave Entitlement Formula
There are three different ways to calculation the Leave Entitlement, ie Calendar, Anniversary and Join Date.

  • Calendar: leave entitlement is calculated based on calendar months, ie January to December. The system also allow the flexibility to choose which month to start
  • Anniversary: leave entitlement is calculated based on the anniversary month
  • Join Date: leave entitlement is calculated based on the actual join date of the Employee


Different method used to yield different result, hence be sure to choose only one of the methods here that fits your company Leave Policy

 Reconcile Date

Allows you to set the date to reconcile the Leave Entitlement for Employees

 First Service Month 
The day of the month that if Employee join before or on this day, the joining month can be taken as full service month and entitle for leave

 Half Service Month
The day that if Employee join and still be able to calculated as half of leave for that month. For example if the number is 20, if Employee join on 21st and after of the month, this month will NOT be counted as half service month

 Leave Earn Calculation Method
The system allows user to choose from three methods of Leave Earn Calculation, ie Actual Monthly Basis, Flat Monthly Basis and 365 Days Basis

  • Actual Monthly Basis: leave earn for a particular month is based on the actual entitlement for that month and it has additional feature of carry forwarding left over portion of a day caused by rounding from December to next year leave.( For example, if company policy has day rounding policy of truncating whatever decimal point (0.1 round to 0; 0.9 round to 0), and for an employee having 25 day entitlement and start join in February

 

 
Year 1
Year 2
 
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Decimal Left Over
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Decimal Left Over
Number of Servicing Months as per Specific Month (NSM) in Current Leave Year
0
1
2
3
4
5
6
7
8
9
10
11
 
1
2
3
4
5
6
7
8
9
10
11
12
 
Accumulated Actual Earn = ( Entitlement / 12 x NSM ) + Decimal Left Over
0
2.08333
4.16667
6.25
8.33333
10.41667
12.5
14.58333
16.66667
18.75
20.83333
22.91667
0.91667
3
5.08333
7.16667
9.25
11.33333
13.41667
15.5
17.58333
19.66667
21.75
23.83
25.91667
0.91667
Accumulated Rounded Earn
0
2
4
6
8
10
12
14
16
18
20
22
 
3
5
7
9
11
13
15
17
19
21
23
25
 

 

  • Flat Monthly Basis: Similar to Actual Monthly Basis but Decimal Left Over will not be carried forward to next leave year. Using the previous employee policy example but using Flat Monthly Basis here's the result
 
Year 1
Year 2
 
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Number of Servicing Months as per Specific Month (NSM) in Current Leave Year
0
1
2
3
4
5
6
7
8
9
10
11
1
2
3
4
5
6
7
8
9
10
11
12
Accumulated Actual Earn = ( Entitlement / 12 x NSM )
0
2.08333
4.16667
6.25
8.33333
10.41667
12.5
14.58333
16.66667
18.75
20.83333
22.91667
2.08333
4.16667
6.25
8.33333
10.41667
12.5
14.58333
16.66667
18.75
20.83
22.91667
25
Accumulated Rounded Earn
0
2
4
6
8
10
12
14
16
18
20
22
2
4
6
8
10
12
14
16
18
20
22
25
  • 365 Days Basis: leave earn for a particular month is calculated based number of servicing days for the leave year. Based on same employee policy as previous example but using 365 Days Basis here's the result
 
Year 1
Year 2
 
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Number of Servicing Days as per Specific Month (NSD) in Current Leave Year
0
28
59
89
120
150
181
212
242
273
303
334
31
59
90
120
151
181
212
243
273
304
334
365
Accumulated Actual Earn = ( Entitlement / 365 x NSD )
0
1.91780
4.04109
6.09589
8.21917
10.27397
12.39726
14.52054
16.57534
18.69863
20.75342
22.87671
2.12328
4.04109
6.16438
8.21917
10.34246
12.39726
14.52054
16.64383
18.69863
20.82191
22.87671
25
Accumulated Rounded Earn
0
1
4
6
8
10
12
14
16
18
20
22
2
4
6
8
10
12
14
16
18
20
22
25

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