This is where you can define how the Employee will earn their leave.
The Screen will look as below.
Leave Entitlement Formula
There are three different ways to calculation the Leave Entitlement, ie Calendar, Anniversary and Join Date.
- Calendar: leave entitlement is calculated based on calendar months, ie January to December. The system also allow the flexibility to choose which month to start
- Anniversary: leave entitlement is calculated based on the anniversary month
- Join Date: leave entitlement is calculated based on the actual join date of the Employee
Different method used to yield different result, hence be sure to choose only one of the methods here that fits your company Leave Policy
Reconcile Date
Allows you to set the date to reconcile the Leave Entitlement for Employees
First Service Month
The day of the month that if Employee join before or on this day, the joining month can be taken as full service month and entitle for leave
Half Service Month
The day that if Employee join and still be able to calculated as half of leave for that month. For example if the number is 20, if Employee join on 21st and after of the month, this month will NOT be counted as half service month
Leave Earn Calculation Method
The system allows user to choose from three methods of Leave Earn Calculation, ie Actual Monthly Basis, Flat Monthly Basis and 365 Days Basis
- Actual Monthly Basis: leave earn for a particular month is based on the actual entitlement for that month and it has additional feature of carry forwarding left over portion of a day caused by rounding from December to next year leave.( For example, if company policy has day rounding policy of truncating whatever decimal point (0.1 round to 0; 0.9 round to 0), and for an employee having 25 day entitlement and start join in February
| Year 1 | Year 2 | ||||||||||||||||||||||||
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Decimal Left Over | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Decimal Left Over |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of Servicing Months as per Specific Month (NSM) in Current Leave Year | 0 | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | |
Accumulated Actual Earn = ( Entitlement / 12 x NSM ) + Decimal Left Over | 0 | 2.08333 | 4.16667 | 6.25 | 8.33333 | 10.41667 | 12.5 | 14.58333 | 16.66667 | 18.75 | 20.83333 | 22.91667 | 0.91667 | 3 | 5.08333 | 7.16667 | 9.25 | 11.33333 | 13.41667 | 15.5 | 17.58333 | 19.66667 | 21.75 | 23.83 | 25.91667 | 0.91667 |
Accumulated Rounded Earn | 0 | 2 | 4 | 6 | 8 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | | 3 | 5 | 7 | 9 | 11 | 13 | 15 | 17 | 19 | 21 | 23 | 25 | |
- Flat Monthly Basis: Similar to Actual Monthly Basis but Decimal Left Over will not be carried forward to next leave year. Using the previous employee policy example but using Flat Monthly Basis here's the result
| Year 1 | Year 2 | ||||||||||||||||||||||
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of Servicing Months as per Specific Month (NSM) in Current Leave Year | 0 | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 |
Accumulated Actual Earn = ( Entitlement / 12 x NSM ) | 0 | 2.08333 | 4.16667 | 6.25 | 8.33333 | 10.41667 | 12.5 | 14.58333 | 16.66667 | 18.75 | 20.83333 | 22.91667 | 2.08333 | 4.16667 | 6.25 | 8.33333 | 10.41667 | 12.5 | 14.58333 | 16.66667 | 18.75 | 20.83 | 22.91667 | 25 |
Accumulated Rounded Earn | 0 | 2 | 4 | 6 | 8 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | 2 | 4 | 6 | 8 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | 25 |
- 365 Days Basis: leave earn for a particular month is calculated based number of servicing days for the leave year. Based on same employee policy as previous example but using 365 Days Basis here's the result
| Year 1 | Year 2 | ||||||||||||||||||||||
| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of Servicing Days as per Specific Month (NSD) in Current Leave Year | 0 | 28 | 59 | 89 | 120 | 150 | 181 | 212 | 242 | 273 | 303 | 334 | 31 | 59 | 90 | 120 | 151 | 181 | 212 | 243 | 273 | 304 | 334 | 365 |
Accumulated Actual Earn = ( Entitlement / 365 x NSD ) | 0 | 1.91780 | 4.04109 | 6.09589 | 8.21917 | 10.27397 | 12.39726 | 14.52054 | 16.57534 | 18.69863 | 20.75342 | 22.87671 | 2.12328 | 4.04109 | 6.16438 | 8.21917 | 10.34246 | 12.39726 | 14.52054 | 16.64383 | 18.69863 | 20.82191 | 22.87671 | 25 |
Accumulated Rounded Earn | 0 | 1 | 4 | 6 | 8 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | 2 | 4 | 6 | 8 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | 25 |