1.4. Employee Emergency Contact

1.4. Employee Emergency Contact

How to migrate employee emergency contact?
  1. Download the Employee Emergency Contact template file as per attached or download at Home -> HRIS -> General Main --> Employee List -> Edit Employee ->  -> Personal Tab -> Emergency Contact -> Click on Export button.
  2. Open with Microsoft Excel 2003 & above.
  3. Fill data for each column and further explanation for each column as below:
Column Name
Description
Remark
Employee Number
Employee Identified Number
Compulsory.
Employee Name
Employee Name
Compulsory.
Contact 1 Name
Emergency Contact 1 Name
Compulsory.
Contact 1 Relationship Description
Emergency Contact 1 Relationship
Compulsory.
Contact 1 Address 1
Emergency Contact 1 Address
Optional.
Contact 1 Address 2
Emergency Contact 1 Address
Optional.
Contact 1 Address 3
Emergency Contact 1 Address
Optional.
Contact 1 Country Description
Emergency Contact 1 Address Country
Optional.
Contact 1 State Description
Emergency Contact 1 Address State
Optional.
Contact 1 City
Emergency Contact 1 Address City
Optional.
Contact 1 Post Code
Emergency Contact 1 Address Post Code
Optional.
Contact 1 Telephone Number
Emergency Contact 1 Phone Number
Compulsory.
Contact 1 Mobile Phone Number
Emergency Contact 1 Mobile Phone Number
Compulsory.
Contact 2 Name
Emergency Contact 2 Name
Optional.
Contact 2 Relationship Description
Emergency Contact 2 Relationship
Optional.
Contact 2 Address 1
Emergency Contact 2 Address
Optional.
Contact 2 Address 2
Emergency Contact 2 Address
Optional.
Contact 2 Address 3
Emergency Contact 2 Address
Optional.
Contact 2 Country Description
Emergency Contact 2 Address Country
Optional.
Contact 2 State Description
Emergency Contact 2 Address State
Optional.
Contact 2 City
Emergency Contact 2 Address City
Optional.
Contact 2 Post Code
Emergency Contact 2 Address Post Code
Optional.
Contact 2 Telephone Number
Emergency Contact 2 Phone Number
Optional.
Contact 2 Mobile Phone Number
Emergency Contact 2 Mobile Phone Number
Optional.

     4. Save the migration file as per default Microsoft Excel (*.xls/ xlsx) format.

    5. Click on  Import button -> Click on Select File button to browse -> Click Data Import to upload the completed file.
Tips 
You are allowed to fill up maximum up to two (2) Emergency Contact for each employee.


How to verify employees' emergency contacts?

  1. Go to Home -> HRIS -> Standard Report -> Employee Master.
  2. Select Emergency Contact as report format.
  3. Click on Generate button. 

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